RPA Automation

Receive and Validate Electronic Invoices with AI Assistance

Eliminate the bottleneck in document entry for the accounts payable cycle. Our bot captures, validates tax compliance, and routes electronic invoices in seconds, with full traceability.

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Before vs. After

Without Bot

Invoices arriving by email, manual re-entry in ERP, tax errors and duplicates going unnoticed

With Egixia Bot

Automatic capture, tax validation in seconds, zero duplicates, and direct routing to approver

From Inbox to ERP in Minutes

Automate the entire electronic invoice receipt and validation cycle without touching the keyboard.

Automatic Invoice Receipt

Captures electronic invoices via email, portal, or API. Extracts key data (number, date, amount, supplier) without manual intervention.

Tax & Structural Validation

Verifies each invoice meets the country's tax requirements (DIAN, SAT, SUNAT), detecting inconsistencies before they enter the ERP.

Duplicate & Anomaly Detection

Identifies duplicate invoices, atypical amounts, and non-qualified suppliers before they contaminate the payment process.

Intelligent Routing

Validated invoices are automatically routed to the correct approval flow based on amount, category, and cost center.

90%

Processing time reduction

Duplicate invoices paid

100%

Tax compliance guaranteed

Boost with AI

Boost your processing with AI Agents

Complement this solution with artificial intelligence agents that automate tasks, analyze data, and generate measurable savings. Available as standalone subscriptions.

Invoice Extractor

Digitizes and extracts invoice data automatically with smart validation. Eliminates manual entry.

Documents & Invoicing

Document Verification

Detects inconsistencies in supplier documents and generates automated validation reports.

Documents & Invoicing

Explore all 8 AI Agents at ai.egixia.com

Frequently Asked Questions

What electronic invoice formats does the bot support?▾

It supports the main LATAM electronic formats: XML DIAN (Colombia), CFDI SAT (Mexico), XML SUNAT (Peru), and UBL formats. It can also process PDFs via AI extraction.

How does the bot detect a duplicate invoice?▾

The bot cross-checks invoice number, supplier tax ID, date, and amount against processed invoice history. If it detects an exact match or suspicious variation, it flags it for human review.

Does it integrate with my current ERP?▾

Yes. The bot connects via API with SAP, Oracle, Dynamics, and other leading ERPs. Validated invoices are automatically transferred to the accounts payable module without re-entry.

What happens with invoices that don't pass validation?▾

Rejected invoices are automatically returned to the supplier with the specific error reason, reducing correction cycles and freeing AP team time.

This bot is part of the module

Payments / Accounts Payable