RFP/RFQ Tendering Software: 2-4% price improvement on spend taken to tender
Invite more suppliers, compare proposals automatically and award with full transparency and traceability.
- 2-4% price improvement on spend taken to tender
- 3x more suppliers participating
- 70% less process time
- Native SAP and Oracle integration
Tender: Maintenance Services 2024
Status: 5 proposals received
| Supplier | Price | Term | Score |
|---|---|---|---|
| ABC Services | $45,000 | 30d | 92 |
| XYZ Corp | $52,000 | 25d | 88 |
| MNO Ltda | $48,500 | 28d | 85 |
Best offer: ABC Services - 15% below market price
Companies that Trust Egixia
Why email and Excel cost you money
Managing tenders manually is not just slow — it's expensive and risky.
Few participants
Email invites limit competition
Manual comparison
Excel to evaluate proposals one by one
No audit trail
You can't justify the award
Automatic Comparison Matrix
Define your evaluation criteria and let the system calculate each supplier's score. Award based on data, not intuition.
Criteria Weighting
Supplier Ranking
Supplier A
$45,000 • 30 days
91.5
Total score
Supplier C
$48,500 • 28 days
87.1
Total score
Supplier B
$52,000 • 25 days
84.8
Total score
AI Analysis: Supplier A is the best balanced option. Although 7% more expensive than the cheapest, its technical score and experience significantly reduce operational risk.
End-to-End Tendering Process
Create RFQ/RFP
Category templates
Define criteria and weightingInvite Suppliers
Database or new
Automatic mass invitationReceive Proposals
Supplier portal
Centralized documents and pricingCompare
Automatic matrix
Criteria-based scoringAward
Automatic notification
Audit-ready recordOptimized for any procurement category
Services
Ideal for: Maintenance, Cleaning, Security
Key features:
- Weighted technical evaluation
- SLA comparison
- Certification validation
High
Competition potential
8 average
Participants
"An operation that used to tender with 3-4 known suppliers moves to inviting 12 per event. That added competition is what moves the price, and the automatic comparison matrix saves days of Excel work."
2-4%
price improvement on spend taken to tender
3→12
Suppliers per tender
70%
Process time reduction
Frequently asked questions
Boost tendering with AI Agents
Complement this solution with artificial intelligence agents that automate tasks, analyze data, and generate measurable savings. Available as standalone subscriptions.
Solutions Tailored to Your Country
EGIXIA adapts to the regulations, currencies, and particularities of each market in Latin America.
Multiply Your Supplier Competition
Discover how EGIXIA can generate real savings in your tenders.
Professional RFP/RFQ template for your next negotiation
Excel with 7 interlinked sheets and 306 formulas: 1-to-5 weighted scoring matrix, technical requirements and a comparison with automatic ranking. No forms.