How long does it take to implement AP automation?

A typical implementation takes 6-8 weeks. It includes business rule configuration, ERP integration (SAP, Oracle), and team training.

How does automatic invoice matching work?

Egixia performs an automatic 3-way match: it compares the supplier invoice against the original purchase order and the receipt document. Discrepancies are automatically flagged for human review.

What happens if there are invoice discrepancies?

The system detects the discrepancy and notifies the responsible person according to configured rules. It could be a price, quantity, or supplier data difference. The exception workflow is configured per your policies.

Does it integrate with my current ERP?

Yes. Egixia has native integrations with SAP, Oracle, Microsoft Dynamics, and other ERPs. Synchronization is bidirectional: approved invoices are automatically reflected in your finance module.

How much can I save with automation?

Automation works on three fronts: 40% fewer delays in the payment cycle, up to 15 hours per week freed for the AP team and fewer reconciliation errors thanks to the automatic 3-way match. These are the reference figures the module is designed around, not a promised outcome: use the calculator on this page to estimate the impact with your own invoice volumes and costs. Be careful not to add up different things: the calculator estimates savings in AP team hours only, while early payment discounts are a separate lever calculated on the invoiced amount.

What is the PPD payment method and how does Egixia manage it?

PPD (Deferred or Installment Payment) is a fiscal payment method from Mexico's SAT. When an invoice uses the PPD method, it requires payment complements (CRP) to be tax-deductible. Egixia automates the tracking of these complements, alerts on pending items, and blocks operations until regularized.

Automate Accounts Payable: Fewer Delays in the Payment Cycle

Automatically match invoices with purchase orders, reduce data entry errors, and improve your supplier relationships.

Request Demo

40% fewer delays in the payment cycle
Automatic 3-way match reconciliation
Native SAP and Oracle integration
Implementation in 6-8 weeks

Invoice Reconciliation

Automatic 3-way match

Invoice #2847

Supplier ABC

Validating...

Invoice #2846

Match with PO-1523

Approved

Invoice #2845

Discrepancy: $230 USD

Review

Processed today

+12%

Auto match

94%

+5%

Payment cycle

25d

-40%

Companies that Trust Egixia

The Hidden Cost of Manual Invoice Management

Every day of manual processing costs your company money. Quantify the impact.

15hours/week

Time wasted

Your team manually reconciling invoices

~$45,000/year in productivity

5-10%of invoices

With discrepancies

Errors generating rework and conflicts

Duplicate payment risk

45+days

Payment cycle

Suppliers waiting too long

Missing early payment discounts

Month-endto know the balance

Late visibility

The real payables balance only shows up when the month closes

Blind cashflow decisions

Approve invoices without bottlenecks

Prioritized approval queue

Most urgent invoices are shown first with automatic priority.

3-way match in one panel

Compare invoice, purchase order, and receipt in a single view.

Out-of-policy invoices

Clear indicators when an invoice doesn't comply with business rules.

Automatic escalation

If an approval is delayed, the system escalates to the next level.

ROI Calculator

Estimate how much you could save by automating your accounts payable.

Monthly invoices500

Minutes per invoice (manual)15 min

AP team hourly cost ($)$25

Your Potential Savings

Estimated annual savings in AP team hours only

$30,000

100

Hours freed/month

6,000

Invoices processed per year

*Estimate based on your own assumptions: it assumes 80% of manual time is automated. It covers AP team hours only; it excludes early payment discounts and reduced rework.

Intelligent reconciliation workflow

Receipt

Supplier uploads invoice

Automatic OCR extraction

Validation

Match with purchase order

Automatic 3-way match

Reconciliation

Identify discrepancies

Smart alerts

Approval

Policy-based workflow

Configurable rules

Payment

ERP execution

Automatic sync

Direct impact on your financial operations

40%

Fewer delays in the payment cycle

Fewer reconciliation errors with automatic 3-way match

up to 15

Hours per week freed for the AP team

Real-time visibility of your payables

Capture early payment discounts

Native ERP integration

Native integration with your ERP

We're not an island. Egixia connects bidirectionally with your core system to sync orders, receipts, and payments in real time.

SAP

S/4HANA, ECC, Business One

Oracle

ERP Cloud, NetSuite, JDE

Microsoft

Dynamics 365, NAV

Others

REST API for any ERP

Bidirectional Sync

Egixia ↔ ERP

Suppliers

Purchase Orders

Receipts

Payments

"What typically changes in an operation like this: the payment cycle shortens because the invoice stops waiting in an inbox, and that slack puts early payment discounts back within reach after being lost to late processing."

Illustrative scenario•Food & beverage

Payment Methods in Mexico: PPD and PUE

Egixia automatically manages Mexican fiscal payment methods, ensuring SAT compliance.

What is PPD (Deferred or Installment Payment)?

PPD is a payment method defined by Mexico's SAT where the invoice is issued at the time of the transaction but payment is made later, either in installments or as a single deferred payment. It is the most common method in B2B operations with commercial credit. Each payment requires a Payment Receipt Complement (CRP) for the PPD invoice to be tax-deductible.

What is PUE (Single Payment)?

PUE is the payment method where the full invoice amount is collected at the time of CFDI issuance. It does not require an additional payment complement. Ideal for cash purchases or immediate payments.

Automatic complement management

Egixia automates the tracking of PPD invoices pending payment complements, alerts when a supplier has not issued the CRP, and blocks new invoices until pending complements are settled. This protects your company's tax deductibility with the SAT.

Learn More

Frequently Asked Questions

Interactive Playground

Can you find the discrepancies before AI does?

Your Profile

Reconciliation

Results

Set up your scenario

Select your profile to generate realistic invoices

Industry

Monthly invoices

Boost with AI

Boost accounts payable with AI Agents

Complement this solution with artificial intelligence agents that automate tasks, analyze data, and generate measurable savings. Available as standalone subscriptions.