Compare up to 6 supplier quotes side by side: the template normalizes prices, weights the criteria you define (price, lead time, payment terms, quality, warranty), ranks offers automatically and generates a purchase recommendation summary ready for internal control.
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A supplier quote comparison (also called an RFQ evaluation matrix) tabulates, side by side, the offers from several vendors for the same purchase: prices normalized to a common unit, lead times, payment terms, technical scope and warranties. It turns "we got three quotes" into a defensible decision.
Comparing on price alone is procurement's most expensive trap: the cheapest offer can be the slowest, carry the worst payment terms or fail minimum requirements. A weighted vendor quote comparison solves that: each criterion gets a weight, each offer a score, and the winner emerges from the weighted total — not from intuition.
This quote comparison Excel template adds what free formats lack: knockout minimum requirements (a non-compliant offer is disqualified automatically), sensitivity analysis (does the winner change if price weighs less?) and a printable purchase recommendation summary with scores and rationale, ready for audit and internal control. And what is at stake is not just order: comparing several quotes instead of renewing with the incumbent supplier delivers 2-4% price improvement on spend taken to tender, based on market references EGIXIA uses in its business cases.
Structure your request with the pack of 15 RFP/RFQ templates by industry, so quotes arrive comparable.
RFP/RFQ template packThis comparison template: normalizes prices, weights criteria and generates the auditable purchase recommendation.
You are hereOnce the supplier is contracted, monitor continuously with the supplier performance scorecard.
Supplier scorecardUp to 6 vendors side by side: items, quantities, price normalized to a common unit, lead time, payment terms and knockout minimum requirements (Yes/No — non-compliant offers are disqualified automatically).
Configurable weights per criterion validated to sum 100%, price normalized "best offer = 100", total score with SUMPRODUCT, automatic ranking and sensitivity analysis: does the winner change if the price weight drops 10 points?
Printable, auto-generated decision summary: winner, scores per criterion, rationale and signature blocks — ready for internal control and audit.
It is the document that compares, side by side, the offers from several vendors for the same purchase: prices brought to a common unit, lead times, payment terms, technical compliance and warranties. With weighted criteria, it turns the comparison into an objective, auditable score that backs the purchasing decision. In construction contexts a similar document is called a bid tabulation, but this template is designed for corporate procurement.
The five basics: price (normalized to the same unit and scope), lead time, payment terms, quality or technical compliance, and warranty or support. Each criterion gets a weight according to what matters in that purchase — weights must sum 100% — and each offer a score. This template validates the weights and ranks automatically.
The quote comparison is used BEFORE buying: it compares offers from several vendors for a specific purchase and recommends whom to buy from. The scorecard is used AFTER: it measures the ongoing performance of the contracted supplier (deliveries, quality, service) over time. They are complementary: one decides the purchase, the other watches the relationship.
Yes. It is an Excel file with no macros, open formulas, editable criteria and weights, configurable minimum requirements and an auto-generated recommendation summary. It downloads instantly with your corporate email and works equally for goods, services or contracts in any country.
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Egixia automates this entire flow: invites suppliers, receives structured quotes, compares with the same weighted criteria and keeps full decision traceability — integrated with your ERP.
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